Software overview

➡️ Dashboard
➡️ Properties
➡️ Tenancies
➡️ Bookkeeping
➡️ Your company

Dashboard

This is your personalised dashboard of important reminders and alerts. It's where we'll help you get started, keep you informed, and ensure you stay up to date with your finances.

Properties

Here you can manage your properties. This includes not just properties you already own but also those you're considering for purchase.

Entering the property details here allows you to track any costs your incur and your property's value over time.

To add a property, click 'New' and fill out the relevant details.

Once added, you can see:

• The tenants linked to the property

• The property details

• Add any property valuations

• Mortgages linked to the property

• The property status under 'Purchase and sale', which you can update depending on where you are in the buying journey

Tenancies

Here you can view and manage your tenants' information, including their rent details, whether they are under the management of a letting agent, and add any relevant notes you may need.

Simply click into a tenant to view or edit their information.

Bookkeeping - Open Banking dashboard

This is where you can connect, view and reauthorise your bank account connections.

Click here to learn how to connect your bank account to the Provestor software.

Bookkeeping - Letting statements

This is where you can view and record the letting statements (also known as agent statements) you have received from your agents.

Learn more about recording letting statements here.

Bookkeeping - Dividends

Dividends are payments made to you and your shareholders as a distribution of your company's profits.

You'll need to ensure you've added shareholders to your company before you can issue dividends. You can do this in the people section.

Learn more about dividends here.

Bookkeeping - Reports

Here you'll find a comprehensive breakdown of your finances.

This section will be particularly useful to your accountant (if you have one) when preparing for year-end accounts.

Bookkeeping - Bank accounts

This is where you categorise your transactions to ensure your income and expenses are recorded correctly. Staying on top of your bookkeeping is essential to accurately prepare your tax returns.

You'll see a list of your bank accounts along the top of the page. If they're up-to-date, they'll be green. If you have any actions to take, they'll be amber.

To complete your bookkeeping, click 'Review transactions'.

You can use the drop-down menu to select the relevant transaction types and categories or you can type in a description and the software will highlight suggestions with a blue star.

You'll also see a grey box at the bottom with tips and explanations to help you choose the correct category.

Bookkeeping - Director's loans

Any transactions involving money lent to or borrowed from the company will be displayed here.

Care must be taken when borrowing funds from the company, as it may have implications for corporation tax, income tax, and national insurance.

Read this guide for further information.

Your company - Company information

This is where you can see an overview of your company information.

If you need to make any changes to your company details, such as its name or address, you'll need to make these at Companies House first. Once confirmed, you can update them in the software.

Your company - People

This is where you can add or update details for any directors or shareholders in your company.

To add new people click 'New' or to amend records, select the person on the left-hand side and click 'Edit'.

It's important that the records in the software match exactly with Companies House to ensure dividends are issues correctly.

Your company - Assets

This feature should only be used by your accountant at year-end to address issues with your accounts.

Any purchases of more than £200 in relevant categories will automatically be created as assets via bookkeping.

Your company - Adjustments

Adjustments are used by your accountant to make changes to the way things have been recorded. E.g. to correct mistakes or change something in light of new information when they prepare your year-end accounts.

Your company - Documents

Here you can find all the important documents you upload in one place.

If you have chosen us as your registered office, you'll also find any documents we receive on your behalf right here.