Understanding your Provestor plan
Provestor offers four plans, each with a different level of support. This guide explains what each plan includes, what you need to do each quarter, and how your final declaration is handled.
Note
Not sure which plan you are on, or want to upgrade? Choose your name in the bottom left of the app, then choose Subscription & Billing.
Jump to your plan:
MTD Ready
MTD Ready is available exclusively to landlords whose properties are managed by a participating letting agent. Your agent connects directly to Provestor and uploads your letting statements on your behalf each quarter, so your rental income and agent fees are already recorded by the time you sign in.
Your quarterly workflow
Each quarter, your letting agent uploads your statements to Provestor. Once that is done, you review your records and add any transactions your agent is not aware of, such as:
- buildings insurance premiums
- mortgage payments
- any other expenses you pay directly
Once your records are complete, you send your quarterly update to HMRC yourself through the app.
Final declaration
MTD Ready does not include a final declaration service. At the end of the tax year, you have two options:
- use your existing accountant to prepare and file your final declaration
- upgrade to a Provestor plan that includes final declaration support (DIY, Assisted, or Done for You)
Important
Your final declaration is where you report all your income for the year, not just rental income. It covers pensions, employment income, dividends, capital gains, and anything else relevant to your tax position. It must be submitted to HMRC by 31 January following the end of the tax year.
DIY
DIY gives you full access to the Provestor software to manage your own record keeping, quarterly updates, and final declaration. You are in control of everything from start to finish.
Your quarterly workflow
Each quarter, you record your rental income and expenses in the app, then review the figures and send your quarterly update to HMRC yourself. The Recording income and expenses section of the help centre covers everything you need to do this.
When you are ready to send, follow the steps in How to send your quarterly update.
Final declaration
On DIY, you prepare and submit your final declaration yourself using the app. The final declaration works similarly to a Self Assessment tax return. As well as your rental income, you report all other income for the year, including:
- employment income and PAYE
- pensions
- dividends
- capital gains
- any other income sources relevant to your tax position
The final declaration must be submitted to HMRC by 31 January following the end of the tax year.
Assisted
Assisted gives you full access to the software, as with DIY, but with an added layer of support. Before you send each quarterly update to HMRC, a Provestor bookkeeper reviews your records to check everything is accurate and complete. Your final declaration is prepared and filed by a Provestor accountant.
Your quarterly workflow
Each quarter, you record your rental income and expenses in the app, exactly as you would on DIY. When you are ready, you notify the Provestor team, who will review your records. Once the review is complete, you send your quarterly update to HMRC yourself.
Final declaration
A Provestor accountant prepares and files your final declaration. After the tax year ends, we will contact you to gather any additional information needed, such as employment income, pension details, or other income sources outside your rental properties.
The final declaration must be filed by 31 January following the end of the tax year.
Done for You
Done for You is the most hands-off plan. You do not manage your own record keeping or send quarterly updates yourself. Instead, you upload your financial documents to the app each quarter and a Provestor bookkeeper takes care of the rest.
Note
You do not need to use the Record keeping section in the left navigation (Business bank account and Cash account). The Provestor team handles everything there, including importing documents and adding and categorising your transactions.
Your quarterly workflow
The process has three steps, which you complete in order each quarter:
- Upload documents — upload your financial records for the quarter
- Additional information — tell us about anything unusual that happened this quarter
- Submit — hand everything over to the Provestor team once the quarter ends
You can start uploading documents at any point during the quarter and return to add more later. The submit step only becomes available once the quarter has ended.
Step 1: Upload documents
In the left navigation, choose the appropriate quarter, then choose Upload quarterly documents. You will see a list of what to upload on the left, and an upload area on the right.
Choose Upload and add the documents that apply to your properties for that quarter.
Note
You only need to upload documents related to your property affairs at this stage. Non-property income such as salary, pensions, and dividends is not needed here — we gather that information after the tax year ends as part of preparing your final declaration.
Bank statements covering the quarter
Upload your bank statements if you have a dedicated account for your rental properties. If you do not have a separate bank account for your properties, you do not need to upload statements here. Instead, confirm your rent payment details in the Additional information step.
Letting agent statements
Upload your letting agent's statement for the quarter, showing rent received and any fees deducted. If your letting agent is connected directly to Provestor, you can skip this.
Mortgage statement (repayment mortgages only)
Only upload a mortgage statement if something has changed this quarter, for example a new mortgage, a remortgage, a rate change, or if you have never provided one before.
Note
You do not need to upload a mortgage statement every quarter. We only need it when something changes or when setting up your account for the first time.
Receipts and invoices
Upload receipts and invoices for any expenses you have incurred this quarter, such as repairs, maintenance, insurance, or letting agent fees. Please include these even if the payments already appear on your bank statement.
Step 2: Additional information
Once you have uploaded your documents, choose Continue to move to the Additional information step.
Use the text box to tell us about any significant events that happened during the quarter. Examples include:
- buying or selling a property
- remortgaging
- changes to your letting arrangements
- void periods (periods when a property was unoccupied)
- anything else unusual we should know before completing your records
If you do not have a dedicated bank account for your rental income, please also confirm the amount and date of each rent payment you received during the quarter in this section.
If nothing significant happened, you can leave this blank and choose Continue.
Step 3: Submit
Once you have completed both previous steps, you will reach the Submit screen. This is where you hand your documents and information over to the Provestor team.
Important
The Submit step is only available once the quarter has ended. If the quarter is still in progress, the app will show "Submission not due yet" and you can return when the quarter closes.
After you submit, the Provestor team will review your documents, complete your record keeping, and send your quarterly update to HMRC before the deadline.
Tips for staying on top of your documents
- Upload documents throughout the quarter rather than leaving everything until the end. You can return to the upload screen at any time.
- Keep receipts and invoices as you receive them so nothing gets missed at quarter end.
- If your letting agent is not connected to Provestor, download their quarterly statement as soon as it is available and upload it straight away.
Final declaration
A Provestor accountant prepares and files your final declaration. After the tax year ends, we will contact you to gather any additional information needed, such as employment income, pension details, or other income sources outside your rental properties.
The final declaration must be filed by 31 January following the end of the tax year.
Common Done for You questions
Can I upload documents during the quarter, or do I have to wait until it ends?
You can upload at any time during the quarter. The Submit step is the only part that requires the quarter to have ended.
What if I forget to upload something after I have submitted?
Contact the Provestor team as soon as you notice. Include the missing document and confirm which quarter it relates to.
What if I do not have a dedicated bank account for my rental income?
You do not need to upload bank statements in that case. Use the Additional information step to confirm the amount and date of each rent payment you received during the quarter.
Do I need to upload a mortgage statement every quarter?
No. Only upload a mortgage statement if something has changed, for example a new mortgage, a remortgage, a rate change, or if you have never provided one before.
What happens after I submit?
The Provestor team reviews your documents, completes your record keeping in the app, and sends your quarterly update to HMRC on your behalf.